Attendance Requirements

ALL PARTICIPANTS MUST BE REGISTERED TO ATTEND THE FULL SUMMIT TO TAKE PART IN THE CLASSIFIED BREAKOUT SESSIONS. Do not submit any clearance information until you have registered to attend the event. These breakout sessions are limited to 300 people per day, and available on a first come first serve basis. You will register for the day you want to participate during the full registration process.

These sessions require a secret clearance and are only open to US Citizens. There is not an option to just attend the classified breakout sessions without doing the full registration.

  Passing Security Clearances

Classified Visitor Authorization Request (VAR)

Visiting personnel require a valid visit request submission via DISS when requesting CLASSIFIED SECRET access to NIWC Atlantic facilities. Only a SECRET clearance is required for these breakout sessions. You must pass your clearance no later than January 24, 2025.

A VAR must be submitted to the SMO code below. Hand carried visit requests will not be accepted.

Example of a DISS Request Required Information:

  • Visit Name: 2025 SAP SUMMIT
  • Security Management Office – SMO Code of site: 652366 (COLLATERAL) NAVAL INFORMATION WARFARE CENTER (NIWC) ATLANTIC
  • Arrival/Departure Dates of your visit: February 11-13, 2025
  • Visit/Event Point of Contact name and phone or email address: Tracy Dayton-Musiol, 843-412-2456, tracy.l.dayton-musiol.civ@us.navy.mil
  • Purpose of the Visit: DoD Cybersecurity & SAP IT Summit Classified Breakout Sessions
  • Clearance level required at the site: SECRET

NIWC Atlantic Security Office Contact Information

Functional mailbox: niwc_lant_visitorcontrol.fct@us.navy.mil
Access Control: 843-218-6886 or 6202

  Prohibited Items

The following items are prohibited in NIWC facilities. Please secure any of these items outside of the building in your personal vehicle or at your hotel.

  • All wireless and/or Bluetooth devices & peripherals
  • Cell phones, smart-watches, Fitbits, fitness trackers, medical devices – anything that is Wi-Fi and/or Bluetooth enabled. Exceptions can be made for certain medical devices.
  • Personal Electronic Devices (PEDs)
  • Audio/voice & video recorders/cameras
  • Classified and Unclassified IT (unless approved ISSM via a cybersecurity deviation) – this includes UNCLASS work laptops
  • Personal Bags, computer bags, etc.
  • Note taking is prohibited

If you require a security waiver for your medical device, please reach out to wykoff@ncsi.com and we will supply you with the proper form and submission instructions. All medical device waiver forms must be submitted no later than January 8, 2025.

  FAQs for JB Charleston and NIWC

Can I take an Uber, rideshare, or taxi to the base?

Ubers will not be allowed past the gate. If you use an Uber/rideshare service, you must have someone available to pick you up at the gate to get you to the conference center.

Can I carpool or ride along with someone else to get onto base?

Yes, you can. Please make sure that all passengers in the vehicle either have CACs or are on the IAL for base access. Only attendees registered to participate in their specific assigned day will be allowed access to the conference center.

I signed up for the breakout sessions on Tuesday, but now I would like to switch to Wednesday, can I make that change?

Unfortunately, we cannot accommodate date changes. Due to the complexity of such a large group, passing clearances, and content being repeated, we can only accommodate the exact registrants for each day. Unclassified sessions are still available at the convention center, and you are welcome to attend those at any point.

Can I take notes during the classified sessions?

No, no classified note taking is allowed. The event is not set up to allow for handing and transport of classified materials.

  Base Access

Visitors without a CAC

Visitors without a CAC must be vetted through Joint Base Charleston (JB CHS) for base access prior to NIWC Atlantic facility access being granted. JB CHS requires all visitors without a CAC to submit a JBC Form 111 (Base Access Form) along with a copy of your identification. The form lists acceptable types of identification. This form is due back by Friday, January 24, 2025. If you do not submit your form prior to this date, you will not be granted access to the classified breakout sessions.

Return completed JBC Form 111 and copy (front and back) of acceptable form of identification to Elissa Wykoff at wykoff@ncsi.com no later than January 24, 2025.

Your name will be on an IAL base access list. You will be able to proceed through Gate 4 and let the guards know that you are on the IAL for an event at the NIWC Conference Center.

Visitors with a CAC

Visitors who have a CAC can proceed directly through Gate 4.

  Directions to Conference Center (Bldg. 3112)

You will enter Joint Base Charleston through Gate 4. Use GPS address 1050 or 1060 Remount Road, North Charleston, SC 29406 to get to Gate 4 (please note this is approximate). This address will get you to the building just before Gate 4.

Visitors without a CAC had to be pre-vetted through JB CHS via the JB Form 111 for base access and your name will be on an IAL base access list. Please let the guards know that you are on the IAL for an event at the NIWC Conference Center.

Visitors who have a CAC can proceed directly through Gate 4 by showing their CAC.

Once through the gate, proceed about 1/2 of a mile, and the conference center will be the first building on your right.

  • There will be directional signs once you enter the gate to proceed to the parking lot of Bldg. 3112
  • Parking will be on both sides of Bldg. 3112 and Bldg. 3113.
  • Enter through the north entrance of Bldg. 3112.

When you arrive, you can head to the vestibule in the north entrance lobby to pick up your NIWC building badge from the conference center staff. Please make sure to return this badge before leaving for the day. Your badge will only be available on the day you selected during registration.

  Parking

Parking will be located on either side of building 3112.

  Base Map

NIWC Map