Exhibitor Services
Your contracted exhibit booth will include pipe and drape and a booth name sign. Any additional items will be at your own expense and can be contracted through the service providers below. If you have not submitted an application to exhibit, please click here to submit your exhibit application.
EXHIBITOR SERVICES
PROVIDER
Furniture (table & chairs), Flooring, Booth Services
The Expo Group
Shipping/Freight – Advance Warehouse
The Expo Group
Internet, Additional Electric
CACC Service Order Form
Audio Visual
Encore General Info
AV Order Form
Directory Listing, Contact Updates, Ads, Logos, and other sponsored artwork
Exhibitor Portal
Lead Retrieval
ATS Order Form
NCSI Exhibitor Portal
Once your application has been approved, you will have access to the DoD Cybersecurity & SAP IT Summit Exhibitor Portal. The Exhibitor Portal allows you to update company and event specific information in one singular place. You will be able to update your exhibitor profile to include your company description, representatives, key technologies, and contact details. This information will be used to populate your online exhibitor listing as well as the printed program guide. For assistance with the portal, please contact Cloe Dixon at dixon@ncsi.com.
Exhibitor Representative Registration
Each company will be permitted to send 4 representatives to staff their booth at no additional cost. You will be able to register your exhibitor booth representatives using your order number and booth number. Both of these can be found in the Exhibitor Portal. Additional representatives beyond 4 will be $200 per person. Exhibitor representatives do not require a clearance and will have “exhibit hall only” access, as well as access to the networking functions. If you wish to send your representatives to the Summit sessions, they must register as a full attendee.
Please register exhibitor reps by Monday, January 27, 2025.
Exhibitor Schedule
EXHIBITOR MOVE-IN | |
Monday, February 10 | 2:00 PM – 5:00 PM |
EXHIBIT HALL HOURS | |
Monday, February 10 Tuesday, February 11 Wednesday, February 12 |
6:00 PM – 7:30 PM (Networking Social) 9:30 AM – 4:00 PM 9:30 AM – 4:00 PM |
EXHIBITOR MOVE-OUT | |
Wednesday, February 12 | 4:00 PM – 8:00 PM |
Important Deadlines
EXHIBITOR TASK
DUE DATE
Directory Listing due to NCSI
Monday, January 6
Sponsor Ads due to NCSI
Monday, January 6
Hi-Resolution Logos due to NCSI
Monday, January 6
Sponsor Comp Attendee Registration Deadline
Monday, January 13
Discount Deadline for Ordering from The Expo Group
Monday, January 13
Shipping/Freight Advance Warehouse
Wednesday, January 15 – Friday, January 31
Booth Rep Registration Deadline
Monday, January 27
Shipping
Shipping to the advance warehouse operated by The Expo Group is highly recommended. Detailed information and specs can be found in the Exhibitor Services Manual. Quick reference address and deadline details are below.
Advance Warehouse:
Exhibiting Company Name / Booth #______
DoD Cybersecurity & SAP IT Summit 2025
c/o The Expo Group & BTX & Zoom Transport
2326 Air Park Road
Charleston SC 29406
The Expo Group will accept crated, boxed or skidded materials beginning January 15, 2025, at the ADVANCE WAREHOUSE address. Shipments arriving after January 31, 2025 will be received at the warehouse with an additional after deadline charge.
Direct to Show Site:
Exhibiting Company Name / Booth #______
DoD Cybersecurity & SAP IT Summit 2025
c/o The Expo Group
Charleston Area Convention Center – Hall A
5001 Coliseum Drive
North Charleston, SC 29418
Direct to show site receiving begins on February 10, 2025. The Expo Group will receive shipments at the Charleston Area Convention Center beginning February 10, 2025. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor. Certified weight tickets must accompany all shipments. We do not recommend this as your shipping option if you cannot control the exact date and time your shipment will arrive.