EXHIBITOR REQUIREMENTS

The deadline for submitting security information and any electronic equipment for approval is Mon 12 January.

The exhibits are located within a SCIF (Sensitive Compartmented Information Facility), and as such, all electronic equipment must be fully approved and inspected prior to entry. There is no internet or Bluetooth access available within the building.

EXHIBITOR REPRESENTATIVE SECURITY

Security information is needed for each exhibitor representative in order to gain building access. This information is also used to create your exhibitor name badge. 

  • You may register up to three (3) representatives per table.
  • NCSI cannot guarantee access if an exhibiting company fails to submit completed security information on time for its representatives.
  • This installation has the right to deny access to an event participant for any reason.
  • Please ensure you have a federally compliant REAL ID.
  • You must be a U.S. citizen.

Submit Security


REMINDERS

  • No cell phones
  • No wearable fitness trackers or Bluetooth devices
  • Computers are permitted however:
    • There is no internet access
    • Any built-in cameras or wireless capabilities must be covered/disabled
    • Keyboards and mice must be corded, no USBs are permitted
    • List all chargers and cables you will be bringing
  • There is no advance shipping allowed directly to this location. 

ELECTRONIC EQUIPMENT

If you plan to bring electronic equipment, you are required to complete a separate equipment form(Form NRO 5-21) for each individual item. For example, if bringing a laptop, label printer, 2 monitors, and a radar display, five total forms should be written – 1 for the laptop; 1 for the label printer; 1 for each monitor (2 forms total would be filled out for the monitors); and 1 for the radar display.  Peripheral items, such as mice, keyboards, and USB cords, that will be used should be included on only one of the forms under Section 8. 

COMPLETING FORM NRO 5-21

Visitors are responsible for completion of Blocks I – IV.  Below provides additional guidance on completing the form. Submit completed equipment forms to Abbey McNeill at mcneill@ncsi.com. 

Download Form

Block 1

  1. Name: Name of person who will be bringing in the equipment and be responsible for the equipment
  2. Badge: Don’t fill in unless utilizing IC badge.  If so, should be a 5 or 6 number string on the back of the badge
  3. Organization: Contractor: Company name; Government: Agency name
  4. Office Designation: Contractor: Don’t fill in; Government: Office the individual is part of
  5. Location: City, State
  6. Secure Phone: If applicable; put commercial phone number if no high side number is available
  7. Email: Low or High Side
  8. Requestor Signature: Signature
  9. Date: Date Signed

Block 2

  1. Type/Name of Device: What is it you’re trying to bring in? Laptop, monitor, server model, radar prototype, etc.
  2. Make/Model Number: Make and model of the equipment you are bringing in (Make: Dell  Model: Latitude 300)
  3. Serial Number: Whatever serial number is engraved or stickered on to the device
  4. Classification: Highest classification of the device
  5. External components:  All answers should be no.  If a need of external component (DVD, external hard drive, scan disc, thumb drive), explain reasoning for needing those components in section 8 of the second page of the form.
  6. Operating system and software list: List operating system and version.
  7. Justification/Intended Use for PED: Reasoning for its use…Vendor display, presentation, exhibit, etc.
  8. Check one of the two (Government-Owned or Contractor-Owned)
  9. See above – Check one of the two
  10. List company/agency name of where the PED is coming from.
  11. List address of where the PED is coming from.

Block 3

Ignore this section as it is redundant to block 2.

Block 4

Describe how the system is going to be connected.  Most answers should say “Stand alone – System will not be connected to any NRO networks.”

Blocks 5-7

Leave Blank. Will be completed by NRO Security.

Block 8

If extra equipment is going to be brought (i.e. mouse, keyboard, dongles, etc.), list them here.  Include what it is, make, model, and serial number, if applicable.  For example:

  • Mouse: Make – HP; s/n – FCMHH0CVADML6J
  • Keyboard: Make – Azio; Model – KB506; s/n – DF332DU7624RS
  • 1x USB Cable to connect to monitor
  • 1x Power Cord for computer or monitor